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Code of Ethics

Code of Ethics

This charter sets out and clarifies the main ethical and professional conduct rules that apply within ECSplicite. 

All staff members, whether in permanent or non-permanent roles and regardless of their status, are required to comply with these principles and professional obligations.

ARTICLE 1 • GENERAL PRINCIPLES

The fundamental principles we wish to apply to ourselves, and which must guide our thinking and our actions every day, are integrity, diligence, objectivity, professional competence, confidentiality, respect and professional behaviour. 

Each staff member undertakes to:

1a/ Act with integrity

  •  Act honestly and transparently in all circumstances
  • Decline any gift or invitation that does not fall within a clear and transparent professional context and/or that could influence a decision
  • Not use ECSplicite’s means and resources for unlawful purposes, or in a manner contrary to the interests of clients or the company 
  • Not allow others to enrich themselves illegally at the expense of the company, a client or an employee 
  • Avoid conflicts of interest and refrain from using inside information in personal transactions

1b/ Respect the company, its staff and its environment 

  • Ensure respect for human rights 
  • Combat all forms of discrimination and harassment, and all forms of sexist behaviour 
  • Promote respect for people, their health and their safety
  • Act to protect the environment and help reduce the environmental impact of our activities

1c/ Serve clients’ interests as well as possible 
  • Design products and services suited to clients’ profiles and interests 
  • Ensure clients are properly informed and that the explanations given to them are fair and honest
  • Ensure clients are treated fairly

1d/ Respect partners and suppliers 
  • Treat partners and suppliers impartially and fairly
  • Refrain from receiving and/or taking advantage of personal benefits in the context of a relationship with a partner or supplier
  • Report any behaviour by a partner or supplier that conflicts with our values and with this charter of ethics and professional conduct

1e/ Respect the rules of dynamic and fair competition
  • Ensure that information about our competitors is used honestly and refrain from making disparaging remarks

1f/ Comply with laws, regulations and internal charters 
  • Keep informed of the laws and regulations governing one’s activity 
  • Be vigilant about the risks of fraud, money laundering, terrorist financing and corruption 
  • Alert Management to any breach of the rules observed in one’s environment

ARTICLE 2 • COMBATING CORRUPTION AND CONFLICTS OF INTEREST


We are committed to strictly complying with the anti-corruption laws in force. We pay close attention to any acts that may amount to a form of corruption, such as business gifts, donations or any undue advantage, whether to obtain commercial advantages or to influence decisions. 

We are committed to preventing extortion, coercion and conflicts of interest. Each staff member must avoid any personal or financial interest that is incompatible with our collective interests. Any potential conflict of interest must be disclosed promptly and managed transparently and fairly. 

Examples of prohibited situations: 
  • A staff member offers a prospect and their family a package holiday to persuade them to accept ECSplicite’s commercial offer. 
  • Your spouse applies for a position for which you are responsible for recruitment.

ARTICLE 3 • COMBATING FRAUD AND MONEY LAUNDERING 


We are committed to maintaining integrity in all our  transactions and to avoiding any manipulation of financial information or any act of deception. Any fraudulent activity will be dealt with in the strictest manner in accordance with the law. 

We are determined to combat any illegal practice such as money laundering. We will comply with the applicable laws and regulations and report any suspicious activity in accordance with internal procedures and legal requirements. 

Examples of prohibited situations: 
  • You receive a large cash payment 
  • You approve a transaction involving funds originating from or destined for territories recognised as tax havens.

ARTICLE 4 • FAIR COMPETITIVE PRACTICES 


We are committed to complying with competition law and to avoiding any business practice that would unfairly distort competition. 

Examples of prohibited situations: 
  • During a call for tenders, the ECSplicite staff member responsible for the proposal receives details of the competing bid (pricing and description of services). 
  • You have informal discussions with a competitor about commercial information such as the identity of  clients, prices, or the calls for tenders they are taking part in

ARTICLE 5 • APPROVAL PROCEDURE FOR SENSITIVE TRANSACTIONS


To prevent any risk of corruption, gifts and invitations received by our staff are regulated. 

Gifts and invitations that our staff may receive from suppliers or partners must be of reasonable value, appropriate to the circumstances and in line with customary business practice (e.g. an end-of-year gift, a meal at the end of an assignment, etc.). 

Gifts may be accepted if their value is below €150 including VAT per person, per year and per supplier or partner. Above this amount, accepting or offering gifts requires the prior authorisation of the staff member’s manager.

ARTICLE 6 • COMBATING DISCRIMINATION 


Discrimination based in particular on sex, race, colour, ethnic or social origin, genetic characteristics, language, religion or beliefs, political opinions, membership of a national minority, etc. is prohibited at ECSplicite. 

We are committed to applying the principles of non-discrimination and diversity in managing our human resources. 

At every stage of recruitment, we seek in particular to use objective criteria that help prevent discrimination.

ARTICLE 7 • WHISTLEBLOWING PROCEDURE 


A whistleblowing system has been set up to report acts of violence, harassment, discrimination and/or sexist behaviour, acts of corruption or fraud, or IT security breaches. It is open to victims of or direct witnesses to such acts.

Scope of the whistleblowing system

Anyone, whether inside or outside the company, may use this system in the following cases: 
  • Behaviour contrary to our Code of Ethics 
  • Sexist or discriminatory behaviour 
  • Any situation involving any form of corruption or fraud 
  • An IT incident that may compromise data confidentiality.

Reporting process 

Any staff member may exercise this right to report by sending an email to the following secure address referent.deontologique@ecsplicite.com

Reports must contain the following information: 
  • A detailed description of the concern or incident 
  • Any available evidence or documentation 
  • The date, time and place of the incident, where applicable
  • Any information that can help identify the parties involved

Handling and follow-up 
ECSplicite’s Management reviews every report received confidentially and assesses its legitimacy. 

If the report is deemed legitimate, appropriate measures are taken to investigate the incident. The whistleblower is kept informed of the follow-up to the case, as far as possible, without their identity being revealed. 

Internal investigations are conducted impartially and fairly, and their findings are documented. Cases of harassment, discrimination or corruption:

Once the report has been received, ECSplicite’s Management will carry out a thorough investigation. Appropriate measures will be taken to ensure the situation is resolved effectively. 

If a breach of the commitments made by ECSplicite is confirmed, appropriate disciplinary measures will be taken against those responsible.

Protection of whistleblowers

ECSplicite’s Management undertakes to protect whistleblowers against any form of retaliation, discrimination or reprisal for having reported a concern in good faith.

Any attempt at retaliation against a whistleblower is strictly prohibited and may result in disciplinary sanctions.


Communication

The whistleblowing system is appropriately communicated to the whole company and to all stakeholders.

The whistleblowing system aims to create an environment in which problems can be reported with complete confidence, enabling ECSplicite to take appropriate corrective action while safeguarding the security and confidentiality of whistleblowers.

 

ARTICLE 8 • DISCIPLINARY SANCTIONS

 

Any misconduct by a staff member may give rise to one of the following sanctions, determined by ECSplicite’s Management according to the nature and seriousness of the offence:

  •  A written warning
  • A reprimand
  • A disciplinary suspension: suspension of the employment contract for three days, without any pay.
  • Dismissal for misconduct.
  • Dismissal for gross misconduct without notice or severance pay.

 

Any misconduct is aggravated by repetition.


ARTICLE 9 • SCOPE

 

The ethics charter applies to all activities of the company ECSplicite.

This Code of Ethics has been communicated to all of the company’s staff.

 

The “Ethics” officer is available for any clarification, comments and any form of alert at referent.deontologique@ecsplicite.com

 

ARTICLE 10 • REGARDING THE CPF

ECSplicite applies the CPF charter and complies with its 10 commitments

  • We hold the Qualiopi quality certification
  • We own the professional certification concerned
  • We present our offer fairly and honestly, whatever the communication medium
  • We keep control over the use of subcontracting and act as its guarantor
  • We provide consumers with every safeguard against the misuse of their social security number or their CPF account
  • We inform in advance of the costs covered by the CPF and of any additional costs
  • We make searching on Mon Compte Formation easier by not duplicating similar courses in our catalogue solely to improve our ranking
  • We define the assessment arrangements before the training begins
  • We guarantee appropriate technical and educational support for the beneficiary
  • We offer every consumer client free, out-of-court recourse to the consumer mediation service in the event of a dispute


Breaching one or more of the rules described above may constitute misconduct that may lead to disciplinary proceedings.

 

The “Ethics” officer is available for any clarification, comments and any form of alert at referent.deontologique@ecsplicite.com